AI Automation for UK Small Business: Costs, Workflows and a 90-Day Plan
What one automated workflow costs and typically saves, ten workflows ranked by payback, off-the-shelf vs custom builds compared, and the UK GDPR points that matter.
AI for Recruitment Agencies
Answer Every Candidate and Get the Admin Off Your Consultants
Recruitment runs on speed and on paperwork, and the two fight each other. Consultants who should be placing people spend their day screening unsuitable applications, chasing documents and keeping records straight. We build AI that handles the first response, the screening questions and the compliance chasing, so consultants spend their time on the candidates and clients who will actually convert.
The Problem
Where a recruitment agency loses time and customers
Applications arrive faster than anyone can read them
A single advert can pull hundreds of CVs, most of them wrong for the role. Screening them by hand is the job nobody has time for, so good candidates go cold.
Candidates are left in silence
Applicants who hear nothing tell everyone. The reputational cost of a slow or absent reply is paid in the next campaign, when fewer good people apply.
Compliance paperwork is manual
Right to work checks, references, qualifications and the records the Conduct Regulations require are chased by email, one candidate at a time.
The database rots
Placed candidates, near misses and lapsed clients sit in the system untouched because nobody has time to work it, so you pay to advertise for people you already know.
What We Build
AI solutions for recruitment agencies
Screening and Candidate Response
Replies to every applicant within minutes, asks your qualifying questions on availability, location, right to work and salary, and pushes only the matches through to a consultant with the answers attached.
AI Chatbot Development pricing and detailsCompliance and Document Chasing
Collects right to work evidence, references and certificates, chases what is missing on a schedule, and files everything against the candidate record so the audit trail builds itself.
AI Automation pricing and detailsOut-of-Hours Call Handling
Answers candidate and client calls when the desk is on the phone or closed, takes structured messages, and books consultant callbacks straight into the diary.
AI Voice Agents pricing and detailsCRM and ATS Integration
Connects to Bullhorn, Vincere, JobAdder, Firefish or your own system so nothing is re-keyed and the AI works from live records rather than a copy.
AI Integration pricing and detailsOutcomes
What changes for your recruitment agency
- Every applicant gets a reply, not just the shortlist
- Consultants see qualified candidates with the answers already gathered
- Compliance documents chased without a person doing the chasing
- Your existing database worked before you pay to advertise
FAQ
Questions recruitment agencies ask us
Does the AI decide who gets rejected?
No. It gathers structured answers to the questions you set and flags who meets your stated criteria; a consultant makes every decision. Keeping a person in charge of the outcome matters both for fairness and because automated decision-making about individuals carries its own obligations, which your data protection lead should confirm for your process.
How does this fit the Conduct Regulations?
The Conduct of Employment Agencies and Employment Businesses Regulations 2003 require you to keep records showing compliance and to retain them for at least twelve months, and the government guidance confirms the Fair Work Agency took over enforcement on 7 April 2026. Automation helps by capturing information consistently and filing it against the right record, but the duty remains yours; confirm your process with whoever handles compliance in your agency.
Which recruitment systems do you integrate with?
Bullhorn, Vincere, JobAdder, Firefish and most systems with an API. On the discovery call we check what your platform actually exposes before quoting, because that decides whether the AI can write back to a record or only read from it.
What does AI for a recruitment agency cost?
Every project is quoted as a fixed price after a free discovery call, never a day rate. A screening and response chatbot is scoped by how it connects to your applicant tracking system. Compliance and document chasing is quoted per workflow, and out-of-hours call handling as a one-off build plus a monthly fee and call minutes.
Guides for recruitment agencies
AI Chatbot Development for UK Businesses: The Complete Guide 2026
What a custom AI chatbot costs in the UK, how long it takes to build, what it actually does that a scripted bot could not, and how to choose a developer.
AI Development Cost UK: The Real 2026 Pricing Guide
What actually drives AI development cost in the UK for chatbots, voice agents, automation, integration, web apps, mobile apps and MVPs — plus offshore comparisons and the questions to ask before you sign a quote.
See what AI would do for your recruitment agency
A free 30-minute discovery call. We map where you lose time and customers today, and give you a fixed price for fixing it.
Book a Free Discovery Call