AI Automation for UK Small Business: Costs, Workflows and a 90-Day Plan
What one automated workflow costs and typically saves, ten workflows ranked by payback, off-the-shelf vs custom builds compared, and the UK GDPR points that matter.
AI for Accountancy Firms
Automate the Chasing, Keying and Reminding So Your Team Can Advise
Quarterly digital filing, staff shortages and clients who send records late put pressure on every UK practice. We build AI automations and client-facing assistants that collect records, extract data, answer routine questions and keep deadlines on track, connected to the software you already use.
The Problem
Where a accountancy practice loses time and customers
Chasing missing records
Staff spend hours each week emailing clients for receipts, statements and answers.
Manual data entry
Invoices and receipts are still keyed or corrected by hand despite OCR tools.
Deadline pressure
Making Tax Digital quarters and year-ends stack up with the same headcount.
Routine client questions
The same payroll, VAT and expenses questions arrive by email every day.
What We Build
AI solutions for accountancy firms
Records & Onboarding Automation
Collects documents, runs AML and ID checks, chases what is missing and files everything to the right client folder.
AI Automation pricing and detailsXero, QuickBooks & Sage AI Add-Ons
Extracts and codes data, flags reconciliation exceptions and drafts management report commentary inside your existing stack.
AI Integration pricing and detailsClient Portal Assistant
Answers routine questions about deadlines, payroll and expenses from your own guidance, and escalates anything advisory to a person.
AI Chatbot Development pricing and detailsAI Call Handling in Busy Season
Answers overflow calls, books appointments and takes structured messages when the team is heads-down.
AI Voice Agents pricing and detailsOutcomes
What changes for your accountancy practice
- Records arrive on time without manual chasing
- Fewer keying errors and faster month-ends
- Deadlines tracked and clients reminded automatically
- Partners spend time on advice, not admin
FAQ
Questions accountancy firms ask us
Which accounting software do you work with?
Xero, QuickBooks Online, Sage, FreeAgent, Dext and practice tools such as Karbon and Senta, via their APIs. We confirm your exact stack on the discovery call.
Does AI file anything with HMRC automatically?
No. We keep a human review and approval step before any submission. The AI prepares, checks and reminds; your team signs off.
How do you keep client financial data secure?
Data stays in your systems where possible; anything processed by AI is encrypted, UK or EU hosted and covered by a data processing agreement. We support your ICO obligations and internal controls.
How is practice automation quoted?
Per workflow, as a fixed price agreed after a free discovery call, plus a monthly support fee. A bundle of connected workflows costs less per workflow than the same ones built separately. Most practices start with records chasing or client onboarding and add more once the first is proving itself.
Guides for accountancy firms
AI Development Cost UK: The Real 2026 Pricing Guide
What actually drives AI development cost in the UK for chatbots, voice agents, automation, integration, web apps, mobile apps and MVPs — plus offshore comparisons and the questions to ask before you sign a quote.
AI Chatbot Development for UK Businesses: The Complete Guide 2026
What a custom AI chatbot costs in the UK, how long it takes to build, what it actually does that a scripted bot could not, and how to choose a developer.
Before You Get In Touch
What you can hold us to
Review our own live products, check our company registrations and read the commitments that shape a project. These give you concrete work and clear terms to discuss before booking a call.
Our own product
Writford
A workspace for UK legal firms connecting cited research, matter records, time recording and billing. The research workflow keeps source checking and professional review with the solicitor.
Explore WritfordOur own product
Let AI Browse
Tools for connecting shopping assistants with storefront product, cart and checkout actions. Its WordPress and storefront integrations show the kind of connected web workflows we build.
Explore Let AI BrowseRead the LetAIBrowse case studyWhat the discovery call actually is
Thirty minutes, free, no obligation and no salesperson. You describe what is costing you time or customers, we ask about the systems involved, and you leave with an honest view of whether this is worth doing. We regularly end that call by saying the tool you already pay for covers it.
You own the result
The code, the repository and the accounts are set up in your company name rather than ours, and they are yours on completion and full payment. Nothing runs on infrastructure we control, so ending the relationship does not end the thing we built.
A fixed price, never a day rate
Every project is quoted as a fixed price with a written scope after the call, so an over-run is our problem rather than yours. If the scope changes, we say so and re-quote before doing the work, not after.
Where your data sits
In the UK or EU, under a data processing agreement, kept only as long as you specify. Any model provider we rely on is named as a sub-processor rather than left implicit, and we will tell you plainly where something you have asked for would put a commitment of yours at risk.
What happens when it goes wrong
Agreed before launch rather than negotiated during an incident: what is covered, how quickly we respond, and what counts as new work. Every build has a defined escalation to a person, because the failure that costs you is the one nobody noticed.
Two things you can check
Big Berri Limited is registered in England and Wales, company number 16562429, and registered with the Information Commissioner's Office under reference ZC119995. Both are public registers. Look us up rather than taking our word for it.
See what AI would do for your accountancy practice
A free 30-minute discovery call. We map where you lose time and customers today, and give you a fixed price for fixing it.
Book a Free Discovery Call